Appraisal: the process of evaluating FLINTWOOD business activities. It determines which records need to be held and for how long they are to be held for in order to satisfy FLINTWOOD legal, business and community needs. Archiving: capturing and storing the whole “corporate memory” of FLINTWOOD
Archives: FLINTWOOD records that are appraised as having continuing value.
Business activity: The term used to cover all the functions, processes, activities and transactions of FLINTWOOD and its employees.
Data: The information, facts or numbers, collected to be viewed, examined or considered. Data can be used to help with decision-making, or information sharing in either hard and or soft copy form.
Disposal: Identifies a range of processes associated with implementing appraisal decisions. These include the retention, deletion or destruction of records in or from FLINTWOOD record keeping systems.
Destruction: These records will be destroyed by a method that suits the medium, whether paper or electronic. Methods might include recycling, deleting, or overwriting.
Evidence: information that tends to prove or support a fact.
FLINTWOOD Electronic records: records communicated and maintained by means of electronic equipment.
Hard Copy: A hard copy (or “hardcopy”) is a physical object (paper / disk / cd).
Information systems: organised collections of FLINTWOOD, software, supplies, policies, procedures and employees who store, process and provide access to information.
Record keeping: making and maintaining complete, accurate and reliable evidence of FLINTWOOD business transactions in the form of recorded information.
Record keeping systems: FLINTWOOD information systems that capture, maintain and provide access to records over time.
Records: records information in any form including data in computer systems, created or retrieved and maintained by FLINTWOOD.
Soft Copy: Information stored electronically